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BIDS & Requests for Proposals
Project | Bid Info | Deadline |
|---|---|---|
Cafe Table/Furniture Bid | PUBLIC NOTICE Call for Bids The Harlan Independent Board of Education has issued a call for sealed bids on surplus café equipment. A – 16-seat rectangle table (10 total) B – 12-seat oval table (11 total) Bids are to be submitted in a sealed envelope Labeled “Café Table Bid” by 2:00 p.m. on Tuesday, July 19, 2022, to C.D. Morton, Superintendent of Harlan Independent School District, 420 E. Central Street, Harlan, KY 40831 or delivered to Central Office Building located on the main campus of Harlan Middle High School. The Board reserves the right to reject any and all bids. | 2:00 p.m. on Tuesday, July 19, 2022 |
Professional Architectural/Engineering Services | NOTICE OF REQUEST FOR PROPOSALS FOR PROFESSIONAL ARCHITECTURAL / ENGINEERING SERVICES The Harlan Independent Board of Education is requesting a letter of interest for architectural / engineering services for the Board of Education Air Quality Renovation. Qualified architectural/engineering teams shall indicate their interest by mailing a one-page letter of interest to Charles Morton, Superintendent, Harlan Independent Board of Education, 420 E. Central St. Harlan, KY 40831 Letters of interest shall be received no later than Friday, June 9th 2:00 PM (Eastern Standard Time). Proposers must comply with the Kentucky Department of Education Kentucky Administrative regulations and specifically, 702 KAR 4:160. Letters of Interest received after this date will not be accepted. The Harlan Independent Board of Education reserves the right to reject any and all proposals. | 2:00 PM on June 9th, 2023 |
Athletic Complex Phase III | PUBLIC NOTICE NOTICE OF REQUEST FOR PROPOSAL /BID Call for Bids The Harlan Independent Board of Education has issued a call for sealed bids on the construction of a 6,233 sf (Base Bid) or 8,541 sf (Alternate Bid), one-story Athletics Field House. T exterior shall be split-face CMU, metal wall panels and an asphalt shingle roof. Interior walls shall be painted smooth-face CMU with acoustical panel ceilings and athletic rubber and urethane cement flake flooring. The building shall house locker rooms, restrooms, coaching offices and a weight room. The owner will receive sealed lump sum bids until the bid time and date at the location given below. The owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as by 2:00 PM June 21st, 2023 at the Harlan Independent School District Board of Education -Board Room. 420 E. Central St. Harlan, KY 40831 Mailed bids should be addressed to: Harlan Independent School District c/o Charles D. Morton, Superintendent 420 E. Central Street The Board reserves the right to reject any and all bids. Interested bidders with questions about the surplus property may contact Mr. Morton at 573-8700. For more detailed info Click Here. | 2:00 PM June 21st, 2023 |
Parking Lot Sealing/Striping Bid | PUBLIC NOTICE Advertisement for Bid The Harlan Independent Board of Education will accept sealed bids until 2:00 PM on June 22nd, 2023 for parking lot sealing and striping at Harlan Middle/High School. Bid specifications may be obtained at the Harlan Independent Board of Education Monday through Friday between the hours of 7:30 AM and 4:00 PM or by calling Mr. Charles Morton at 606-573- 8700 option 6. All bids must be submitted to Mr. Charles Morton, Superintendent in a sealed envelope marked “Bid for Sealing/Striping”. Bids will be opened at the Board Office at 420 East Central Street, Harlan, KY 40831 on Thursday, June 22nd, at 2:05 PM. The Harlan Independent Board of Education reserves the right to reject or accept any bid, to reject any and all bids, and to waive any informalities or irregularities in the bid where such acceptance, rejection, or waiver is considered to be in the best interest of the Board of Education. | 2:05 PM, June 22nd, 2023 |
Fiber Optic Upgrade & Replacement | PUBLIC NOTICE - BID The Harlan Independent Board of Education (hereinafter Board), solicits sealed bids that would, if accepted by the Board or its designee, establish a contract for the installation of a fiber optic network upgrade between all existing distribution frames, with the general and detailed specifications contained in these standard terms and conditions and in the bid specific terms and conditions. The Harlan Independent Board of Education will accept sealed bids until 2:00 PM on July 18th, 2023. Bid specifications may be obtained at the Harlan Independent Board of Education Monday through Friday between the hours of 7:30 AM and 4:00 PM or by calling Mr. Charles Morton at 606-573- 8700 option 6. Additional bid specifications may be downloaded from the link below. All bids must be submitted to Mr. Charles Morton, Superintendent in a sealed envelope marked “District Wide Fiber Optic Upgrade”. Bids will be opened at the Board Office at 420 East Central Street, Harlan, KY 40831 on July 18th, at 2:05 PM. PROJECT SCOPE: The Board wishes to upgrade the fiber backbone between each of the distribution frames within the district with OS2 fiber.
| 2:00 PM on July 18th, 2023 |
Harlan Elementary Playground | PUBLIC NOTICE - BID The Harlan Independent Board of Education (hereinafter Board), solicits sealed bids that would, if accepted by the Board or its designee, establish a contract for Playground Equipment and Installation of the same, with the general and detailed specifications contained in these standard terms and conditions and in the bid specific terms and conditions. The Harlan Independent Board of Education will accept sealed bids until 2:00 PM on July 18th, 2023. Bid specifications may be obtained at the Harlan Independent Board of Education Monday through Friday between the hours of 7:30 AM and 4:00 PM or by calling Mr. Charles Morton at 606-573- 8700 option 6. Additional bid specifications may be downloaded from the link below. All bids must be submitted to Mr. Charles Morton, Superintendent in a sealed envelope marked “Playground Equipment & Installation”. Bids will be opened at the Board Office at 420 East Central Street, Harlan, KY 40831 on July 18th, at 2:05 PM. | 2:00 PM on July 18th, 2023 |
Banking Services | PUBLIC NOTICE - BID The Harlan Independent Board of Education (hereinafter Board), solicits sealed bids that would if accepted by the Board or its designee, establish a contract for Banking Services with the general and detailed specifications contained in these standard terms and conditions and in the bid-specific terms and conditions. The Harlan Independent Board of Education will accept sealed bids until 2:00 PM on August 24th, 2023. Bid specifications may be obtained at the Harlan Independent Board of Education Monday through Friday between the hours of 7:30 AM and 4:00 PM or by calling Mr. Charles Morton at 606-573- 8700 option 6. Additional bid specifications may be downloaded from the link below. All bids must be submitted to Mr. Charles Morton, Superintendent in a sealed envelope marked “Banking Bid Service”. Bids will be opened at the Board Office at 420 East Central Street, Harlan, KY 40831 on August 24th, at 2:05 PM. | 2:00 PM on August 24, 2023 |
Harlan Independent Multi-Purpose Facility Renovation | PUBLIC BID -NOTICE Project Information: Notice to Bidders: Qualified bidders may submit bids for the project as described in this Document. Submit bids according to the Instructions to Bidders. Project Identification: Harlan Independent Multi-Purpose Facility Renovation Project Location: Harlan, KY Project Description: Replace the existing HVAC system with a new multi-unit split system with ceiling cassette units at the existing two-story Harlan Independent Schools Central Office Building. Replace the exterior windows and entry door systems with new aluminum storefront system, with access control provided at the entry door locations. The project includes new lay-in ceilings with the reuse of the existing light fixtures throughout the building. There is a Bid Alternate to renovate the existing Board Meeting Room to expand the available space for the Board of Education to conduct their monthly meetings that will include new HVAC and ceilings as part of the Base Bid scope of work, and then provide new room finish upgrades as the bid alternate. Construction Contract: Bids will be received for the following Work: 1. General Contract (all trades). Bid Submittal and Opening: The owner will receive sealed lump sum bids until the bid time and date at the location given below. the owner will consider bids prepared in compliance with the Instructions to Bidders issued by the owner, and delivered as follows:
Harlan Independent School District Board of Education – Board Room 420 E. Central Street
Harlan Independent School District c/o Charles D. Morton, Superintendent 420 E. Central Street Harlan, KY 40831 Bid Security: Bid security shall be submitted with each bid in the amount of 5 percent of the bid amount. No bids may be withdrawn for a period of 60 days after the opening of bids. The owner reserves the right to reject any and all bids and to waive informalities and irregularities. Bids received after the scheduled closing time for the receipt of bids will be returned unopened to the bidders. Any bids not submitted on the proper form shall not be considered. Pre-Bid Meeting: December 7, 2023, 1:00 p.m. EDT at the Harlan Independent School District-Board of Education – Board Room, 420 E. Central Street, Harlan, KY 40831 Documents: Printed and Digital Procurement and Contracting Documents: Obtain by contacting Lynn Imaging. Documents will be provided to prime bidders only; only complete sets of documents will be issued. Time of Completion & Liquidated Damages: The successful bidder shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time. Work is subject to liquidated damages. Bidders Qualifications: Successful bidders will be required to furnish and pay for satisfactory Performance and Labor and Material Payment Bonds. The bond shall cover the entire base bid cost and any accepted alternates. Prevailing Wage Rate: Prevailing wage rates will apply. | 2:00 PM Tuesday, December 19th, 2023 |
Leased Lit Fiber | Project Overview: Harlan Independent School District is seeking proposals for the provision of a leased lit data circuit with the capability to support bandwidths ranging from 1 gigabit per second to 10 gigabits per second. The selected service provider must ensure seamless transmission of traffic, including school district VLAN tags, without requiring additional configuration from the service provider. Service shall start at the newly constructed Harlan High School Football Field - Field House (36°51'00.5"N 83°19'33.4" W) on Kentucky Avenue, Harlan, KY 40831, and will terminate at Harlan Elementary School 420 E. Central Street Harlan, KY. 40831 (36.8472° N, 83.3173° W) Please consult with Frank Shope, District Technology Coordinator for exact locations. Requirements:
1. Bandwidth: • The leased lit data circuit must offer a minimum bandwidth of 1 gigabit per second. • The solution should be scalable to provide bandwidths of up to 10 gigabits per second.
2. Transparency to VLAN Tags: • The circuit must be transparent to all traffic, allowing for the passing of school district VLAN tags without any additional configuration from the service provider.
3. Equipment Handoff: • The handoff at each end of the circuit must be via multimode fiber. • Included with the service, provide a patch cord for each multimode fiber handoff to the district. Contact Information: Frank Shope District Technology Coordinator 606-573-8700 option 6 | frank.shope@harlanind.kyschools.us | Harlan Ind. Board of Education 420 E. Central St. Harlan, KY 40831 | Wednesday, January 31st, 2024 |
March 5th, 2024 | The Harlan Independent School District will be accepting bids for preparing the annual financial audit, for the year ending June 30th, 2024. All sealed bids are to be marked "Audit Bid" and mailed to Charles Morton, Harlan Independent School District, 420 E. Central Street, Harlan, KY 40831. Bids are due by 2:00 p.m. on Friday, March 22nd, 2024. For further information, call Charles Morton at (606) 573-8700 ext. 6. | Friday, March 22nd, 2024 2:00 PM |